5 Reasons to Hire a Day of Coordinator

5 Reasons You Should Hire a Month-of/Day-of Coordinator:

Your wedding day is a beautiful celebration of love… but it can also be stressful especially if you are trying to remember all the fine details to make it go flawlessly. Why not take some of that stress off of you? Here are 5 reasons you should hire a day of coordinator for your wedding, so that you can relax and be more present on your special day.

Photo by Meghan Klein

Photo by Meghan Klein

  1. Timeline: A day-of coordinator will provide you with a detailed timeline that will list where everyone needs to be and when. All that needs to happen the day of your wedding will be on that timeline, from when the caterer arrives to what time your bridal party needs to be ready to walk down the aisle. This will help take the stress off you, giving you time to enjoy the most important day of your life, while your coordinator remembers what needs to happen and when. They will keep you on schedule, so that you don’t run out of time at the end of the night. You don’t want to be stuck in a situation where you need to be out of the venue by 11 pm, you have planned multiple special dance numbers, but it is already 9:30 pm and you haven’t done the cake cutting yet!   

  2. Confirmation with Vendors: On top of managing your timeline, your day-of coordinator will be in communication with all of your vendors (florist, bakery, caterer, photographer, etc.). They will correspond with all vendors before the day of the wedding, confirming dates and delivery times. This way everything goes smoothly and according to the timeline you agreed on. Your coordinator will be at the venue day of the wedding to greet all vendors, and get them settled in. This will help prevent any miscommunications around deliveries. I was at a wedding once that did not have a day of coordinator, and the flowers accidently got delivered to the kitchen. It was time for the bride to walk down the aisle, but she did not have her bouquet! All her guests were waiting in their seats for the ceremony to start, and they had to sit there for an extra 30 minutes while I ran around the hotel asking everyone who worked there if they had seen a large flower delivery. It was a nightmare. Don’t let this happen to you!

  3. Set Up/ Take Down: Picture this, you’ve just had your dream day and you’re ready to drive off into the sunset. You take one last look around and then it hits you. You have to clean all of this up. Not so, when you have a day-of coordinator. Another great service the day-of coordinator provides is coordinating set up and take down. They arrive at the venue early and get everything organized. They will make sure all vendors get set up properly, along with the table arrangements, chairs, decorations, etc. They will also stick around at the end of the night with a venue checklist to make sure everything gets cleaned up and taken down. This makes it so you can leave the reception whenever you are ready. At this point of the night, you will most likely be exhausted and not wanting to worry about clean-up or getting those last few dancers off the dance floor :) This also takes the stress off your friends and family, so you don’t leave your aunt Betty peeved that she got stuck cleaning up the mess!

  4. Coordinating Bridesmaids/ Groomsmen: It’s your rehearsal day and you want to get everyone ready, you’ve seen tons of weddings before, but all of a sudden you don’t know how to prepare. How long should you wait in between couples entrances? When should music cues happen? In comes your day-of coordinator to sort all of that out. If one of your bridesmaids or groomsmen wasn’t there for the rehearsal, your coordinator will be there to assist them with where to go and when; making your walk down the aisle look effortless.

  5. Stress Relief: The number one reason to hire a day-of coordinator is to relieve your stress on your special day. When you wake up the day of your wedding you do not want to be thinking about what time is the cake getting delivered? Did I remember to confirm times with the caterer? Are my bridesmaids going to be there on time to set up the table arrangements? With a day-of coordinator you won’t have to worry about any of that. Are you stressing out about family drama? Is my mom going to be able to handle being in the same room as my dad’s new girlfriend Shelly? Is my great uncle Bruce going to have one to many glasses of wine and start talking politics with my mother in law? Is my dad going to be upset that he had to wait in line behind my cousin Tina’s entire family at the buffet table? Again your Day-of coordinator is there to help handle all of that, so you can focus on what really matters; starting a life with someone and celebrating that with your friends and family.

-It’s Your Day 2018 Intern, Megan